Position Overview

The Executive Director plays a vital role in the successful planning, execution, and overall management of the annual conference. This position requires a highly organized, detail-oriented professional who can effectively collaborate with committees, vendors, and leadership to deliver a seamless and high-quality event experience. If you—or someone you know—may be interested in leading the Governor’s Hurricane Conference into its next chapter, please submit your resume to: Board of Directors

Key Responsibilities

·        Coordinate all aspects of conference planning and management, including collaboration with host hotels and venues, food and beverage services, and audiovisual requirements for sessions.

·        Provide comprehensive administrative and logistical support to conference committees.

·        Schedule and manage all committee and planning meetings as needed.

·        Partner with the Program Committee Chair to coordinate and execute all program logistics.

·        Oversee the development, production, and distribution of the conference program.

·        Prepare and manage the annual budget in coordination with the Treasurer for Board approval.

·        Coordinate the annual audit process and serve as liaison with auditors.

·        Manage procurement and maintain inventory of conference equipment, supplies, and branded merchandise.

·        Perform financial functions including accounts payable/receivable; proficiency in QuickBooks Online preferred.

·        Lead all on-site conference operations to ensure a seamless attendee experience.

·        Provide administrative and logistical support to the Board of Directors for meetings and pre-conference activities.

·        Recruit, assign, and manage room monitors for all conference sessions.

·        Collaborate with sponsors and underwriters to fulfill partnership deliverables.

·        Maintain and manage compliance documentation, including Whistleblower and Conflict of Interest policies.

·        Identify conference volunteers.

·        Ensure adherence to established organizational policies and procedures.

·        Perform general administrative duties and other responsibilities as assigned.